PMO/Project Administrator

PMO/Project Administrator

Location: Sydney
Job Type: Contract
Work Type: Hybrid

Are you a highly organised and detail-oriented PMO Administrator with experience supporting complex IT projects? We are currently seeking a proactive and experienced PMO Administrator to join our team and play a key role in helping to deliver critical technology initiatives.

About the Role

As the PMO Administrator, you’ll work closely with the Project Manager to provide end-to-end project coordination and administrative support across a wide range of project activities. This is a hands-on role where you’ll be responsible for ensuring smooth project operations and governance by assisting with planning, reporting, documentation, and communication.

Key Responsibilities

• Assist the Project Manager with day-to-day administration and coordination of project tasks and deliverables
• Maintain project documentation including project plans, RAID logs, status reports, meeting minutes, and action items
• Track project milestones, dependencies, and risks to ensure timely delivery and escalation of issues
• Coordinate meetings, workshops, and team communications, ensuring agendas, minutes, and actions are recorded and followed up
• Support financial tracking, including timesheet management, invoice processing, and budget reporting
• Help manage resource onboarding, access requests, and contractor coordination
• Ensure adherence to project governance standards, templates, and processes

About You

• 5–7 years’ experience in a PMO Administrator, Project Coordinator, or similar project support role
• Strong experience supporting IT projects – ERP project experience highly regarded (e.g. SAP, Oracle, MS Dynamics)
• Excellent communication and stakeholder engagement skills
• High level of attention to detail, strong organisation, and time management skills
• Proficiency with Microsoft Office (Excel, Word, PowerPoint), MS Project, SharePoint – experience with JIRA, Confluence or similar tools a plus
• Ability to work independently and handle multiple priorities in a fast-paced environment

Why Join?

This is a great opportunity to be part of a high-performing team delivering impactful technology initiatives. You'll be exposed to a variety of project types and stakeholders, with the chance to grow your project coordination skills in a supportive and professional environment.

Get in contact with Scott in our Melbourne office to find out more about this or email scotta@spellerinternational.com.au