Resigning - tips to giving notice the right way

Posted on July 2023 By Speller International
How To Write A Resignation Letter

​Just like a romantic breakup, when the time comes to make a move from your current role, it must be done with style, class and respect. This goes for both contract or permanent positions; whether you want to actively leave your job because you dislike your current employer, feel undervalued or you’re moving onto a better opportunity, it’s important to resign in a professional manner. In years to come, you’ll look back and regret anything less than pure professionalism. 

Here are some tips and tricks when you resign to make it slightly less daunting: 

Act like the working professional you are
Be courteous and respectful, these people will become your references and you never know who will be (or know) the hiring manager at your future job.  It’s a small world, especially in the SAP community.

Communication is key

Where possible resign verbally – preferably in person and accompany this with a formal letter of resignation. (Try and keep this conversation positive and constructive). 

You can never be too prepared

Make sure you know EXACTLY what you are going to say and the reason for your leaving. Ensure this reason remains professional! 

It is also good to know in advance how you will explain your resignation to other managers and colleagues – whatever reasons you provide, your story needs to be consistent and remember to keep your reasons positive. You want to be remembered in a positive way! 

Set a date and stick to it

Ensure you have checked your contract and know your minimum notice period, be as flexible as you can (within reason) to ensure you aren’t leaving any major work/projects/assignments incomplete while maintaining commitments to your new employer. You want to be remembered for your achievements in the role – not leaving your team in the lurch. 

Leave your legacy

Determine a handover which details your responsibilities and any unfinished projects. If you can create a list with your recommendations on how your work can be shifted to others in the department until your position is filled or if possible, volunteer to train or work with your replacement to show them the ropes.  

Prepare to be counter offered

Make sure to let them know your decision is final and there is nothing they can do to keep you. But, on the off chance, you do need to consider how you’ll handle the situation if your boss does make a counteroffer to entice you to stay. Over 60% of candidates that accept counteroffers leave within 6 months. 


Be prepared for an ‘exit interviews’ as part of the resignation process. Maintain your professionalism remember to leave on a high note – leave out any petty remarks or things that are not constructive. 

If you have any further questions please reach out to us – we know this is a BIG deal! These tips should help you leave work in a professional manner and leave some big shoes to fill! Don’t forget to keep in touch with them via professional networking sites. Did we forget anything comment via our LinkedIn